APPLICANTS

1. Who can apply?
   The application is to be submitted by a NAEC Team member who is also the principal organizer. However, we require a team of three organizers who are expected to be on-site during the workshop. This organizing committee, one NAEC, one local teacher, and a third organizer, ideally an astronomer (see question 4), should develop the workshop together.
2. What if several NAEC Team members want to collaborate on this proposal?
   That is not a problem. Please make it clear who is the responsible contact person in the application form and include the additional organizing team members in the section for additional comments in the proposal template. However, it should not be necessary to finance the travel of several NAEC Team members via this grant.
3. Can different NAEC Team members from the same country submit separate applications for different projects?
   Yes, you can do so. However, each NAEC Team member can only submit one application.
4. What if my country does not have any NAECs?
   If your country does not have a team of NAECs, this should not stop you from reaching out to us (OAE), we are always looking towards building the astronomy education community across the world. Before you submit an application, make sure that you have communicated with the coordinators of TTP.
5. What do you mean by an “astronomer”?
   Where possible, we encourage reaching out to a professional astronomer (in your country), in particular, if you as the NAEC, do not have a background in astronomy. If this is not possible in your city/state/region, you may find an amateur astronomer to join your team. Or you can include a third (science-related) teacher and we suggest having a professional astronomer join virtually for dedicated question sessions. Since this is quite flexible, we have called the third person ‘other’ in the application form. Nevertheless, the local organizing team on site should consist of three people.
6. Why do you suggest an astronomer on the team?
   We hope that your participating teachers will have many questions that might go beyond the knowledge of the NAEC and/or teacher, especially if they don’t have a very strong background in astronomy. We also hope that an astronomer can learn about teaching and the education system. This is also a great opportunity for the teachers to network and connect with an astronomer, and to be able to learn about astronomy as a profession.
7. What if I can’t find an astronomer who speaks the teachers' language(s)?
   In this case, we encourage you to use some part of the budget for funding a translator, if feasible. You might also consider involving a translator for other reasons (e.g. sign language), if necessary. You can also reach out to us (OAE), to help with connecting you to an astronomer.
8. Who will be facilitating the workshop?
   We expect that you, a NAEC, together with the teacher on your team, prepare and present course content. The astronomer can contribute but probably does not have a background in teaching students of the target age group, hence is not the primary teacher (even if the astronomer has experience teaching at a University).
9. There are no astronomy teachers in my region.
   This is a common challenge, however, astronomy is an interdisciplinary field, and even if there are no astronomy teachers, students are still curious about the sky! The participating teachers will be able to transfer the knowledge gained in your workshop under different topics: this might be via geography, physics, mathematics, or another subject altogether. If this workshop aims to make a difference in students by inspiring the teachers, we encourage you to apply. Please make sure that the workshop level is adjusted to the teacher's background.
10. Can the participating teachers be exclusively lecturers at universities?
    No, the participating teachers should be educators from as young as pre-school up until high-school diploma, i.e. pre-university level.
11. How many teachers participate in the workshop?
    We recommend having between 8-20 participants, to be able to foster personal interactions and carry out small team projects. If you want to invite a lot more than 20 teachers and the budget is sufficient, please consider holding two workshops, and specify this in your application. The right amount of teachers depends on the type of activities you plan, and more teachers aren’t always better. We believe a small group can have a great experience and in turn also pass the acquired knowledge to other teachers, something that might be challenging to achieve with a large group of participants.

APPLICATION LOGISTICS

12. How can I apply? What is needed for the application?
    To apply, please use our application form at the bottom of this page. You will be asked to provide the names of your co-organizers, a brief summary of the workshop topics and teaching goals as well as a preliminary budget outline.
13. What is the timeline and when will I know if our proposal has been accepted?
    Proposal (strict) deadline: 15th of April 2024
    Evaluation and feedback: 1st of June 2024
    Accepted proposals that will be financially supported can go ahead with the detailed planning of the workshop (such as reaching out to teachers, finding participants, refining the budget, and creating the workshop schedule).
    Refined budget and logistics plan submission deadline: 30th of July 2024 (for accepted proposals) You will also need to reach out to teachers in June/July 2024 so they can sign up: the workshop should be scheduled in the second half of 2024. In case this is not possible and you plan to host the workshop in early 2025 (Q1) please let us know in the application form.
14. English is not my native language. Could I get some support? My English is not good. What should I do?
    Absolutely! Don’t worry, we encourage the workshop to be taught in your local language. As for the application, we are here to support you. We only ask for short texts to answer the questions and we recommend the use of free translators such as deepl.com. Please contact us should you have any issues with regard to language and translation (but please do so well in advance, at least two weeks before the deadline).
15. Where does the workshop have to take place?
    That is up to you to decide, depending on the aim of your workshop. You may organize the workshop in the city where you are located, or target a specific remote location. However, we ask that the workshop takes place in a safe and secure environment for all participants including minorities, and abide by the IAU/OAE code of conduct found here. In addition, the workshop must obey local COVID-19 protocols at the time of the workshop (number of participants in meetings, the wearing of masks, and similar).
16. How detailed does the budget have to be?
    For now, the budget should be a rough breakdown of the costs with a clear total visible. Extreme costs dominating the budget, such as a plane ticket if the NAEC is located abroad, should be explained. The budget should include the following, if applicable: Workshop venue, estimated average travel costs per participant and accommodation, travel cost and accommodation for the organizing team if necessary, teaching materials, catering, banking fees (if needed data packages for cell phone wifi, etc.). We will ask you for a refined budget should your proposal be accepted.
17. In my country, teacher training programs already exist. Can I still apply?
    Yes, you can still apply. Maybe you want to reach out to a different area, neighborhood, or age group, or possibly create a new workshop altogether.
18. Can I repeat this workshop next year with funding from the OAE?
    This is a one-time grant only, we do not do multi-year funding at the moment as we have limited funding.
19. Why is there a word limit of 300 words in the application form?
    We want to keep this application simple and accessible for all, as well as those who are not native English speakers. We think 300 words is sufficient to bring across the key aspects and appreciate you not going over the word limit. You may also use the field for additional information if necessary.

WORKSHOP CONTENT

20. What should the content and focus of the workshop be about?
    You are free to choose the main workshop topic and duration. Choose a focused topic (we do not expect you to cover all of Astronomy 101 in a two-day workshop), and specify the age group taught by the participating teachers. Schedule time for hands-on activities, and experiments, and Q&A sessions. The covered content should also show the relationship between astronomy and other subjects, to increase the level of engagement. For both of these goals, we, the OAE, can collaborate with you and support you. We strongly encourage you to present materials to teachers that will support the relevance of astronomy in the curriculum as well as its importance to other science subjects; and the overall benefit of astronomy education in communities and in students' everyday lives.
21. Where can I find teaching materials?
    We encourage you to look into astroEDU, the Big Ideas in Astronomy, and more resources from our website. If you have an idea for a workshop but don’t find teaching materials, feel free to contact us for suggestions (at least one month ahead of the deadline).
    You are welcome to develop materials before the workshop if it is possible within the timeframe. However, the workshop itself is for teaching and sharing activities, developing new skills, and acquiring knowledge.
22. Can you give me some examples of possible workshop topics?
    Listed below are a few examples of workshop topics. You don’t have to choose from these topics but create a workshop that is targeted to the needs of your country or region.
    • As an example, you can choose to inspire primary school teachers with projects related to the Solar System, or you could choose to educate high school teachers to use and analyze real-time data.
      “The Moon”: workshop for primary school teachers, to learn about the phases and the Moon in our everyday life, experiments with craters, and much more.
    • Workshop to introduce the use of “real data for analysis” for advanced grade teachers.
      Workshop on “astronomy in our everyday life” (seasons, Moon cycle, gravity (2nd Big Idea) -> guide the teacher from observed facts to understanding).
    • Workshop on scales: “sizes and distances” (includes understanding and using large numbers (mathematics, physics))
    • Our special “blue planet” (vs other planets) -> Touching on climate change, the possibility of life anywhere else…
    • Introducing “GalaxyZoo and Galaxies” in general as background for intermediate grade teachers. Workshop on having an inclusive astronomy classroom; e.g. how to teach students with disabilities about the Universe.

OTHER

23. When and how can I receive the funding?
    For the accepted proposals, we can only transfer the funding once we have received a refined budget and workshop schedule. Should you be awarded this grant, we can transfer the whole funds to a suitable institution such as a scientific institute, a university, an amateur astronomy club, a science museum, or a school, or the organisers and the funds have to be distributed amongst the participants and organizers as outlined in the refined budget.
    Expensive travel costs (such as airfares) of participants should be covered before the workshop takes place. If you foresee any problems with this approach, for example having to pay a large tax deduction when receiving funding or not being able to receive a wire transfer at all, please contact us so we can help to find an individual solution. Please note that we can not transfer any funds to individual private persons.
24. Do I need to write a report?
    Yes, we will ask you to write a report for projects that we support. What worked well? What can be improved? How can we support you better? We want to learn too. If you have some pictures from the workshop, please consider sharing them with us (but please ask the participants’ permission to be photographed). After you have sent us the report, we can provide you with a certificate of the grant won and confirm the organization of the workshop. We would like the final reports to be submitted by the 28th of February 2025.
25. If I collect data from the teachers who attend, who does the data belong to?
    The data belongs to you, however, the IAU OAE should be acknowledged as the data is/was collected within the framework of TTP.
26. How are winning proposals selected?
    We want to see that you can create an impact in your region. This can be achieved with little or with lots of access to technology (see also this talk by Beatriz Garcia , one of our NAECs for Argentina).
    All proposals will be evaluated on impact and feasibility by an international team of astronomy education experts. If we receive many equally impactful proposals we will try to distribute the funding in different areas around the world.
27. Who is not eligible to apply?
    NAECs who are also staff members in any OAE Office, Center, or Node, are not eligible to apply. Applications have to be submitted by a NAEC or associate NAEC team member.

We look forward to receiving your applications! Please don’t hesitate to contact us at ttp​atastro4edu.org

Please send the proposal to ttp​atastro4edu.org. We will confirm having received the application within a few days. The application should be submitted by the primary contact of the organizer team, which is a NAEC team member.